Costs

Special Fees

Certain courses, classes or programs have various additional laboratories, class materials or other fees. 

Various Credit by Examination programs require a processing fee for the credits to be placed on the student’s transcript. Students are notified of this charge at the time of award. *Tuition and fees are subject to change.

Tuition and Fees Refund Policy

• Students may be eligible for refunds upon filing a “Change of Schedule” form in the Registrar’s Office within the refund periods outlined below.
• Refunds are calculated based on the day the official withdrawal is filed in the Registrar’s Office (in person, by fax or by postmark date), not when the student stopped attending class. Failure to attend or ceasing to attend a class does not constitute an official withdrawal.
• If the College cancels a class, enrolled students will receive a full refund of tuition and fees for that class regardless of date.
• If a student withdraws from a class after the refund period and simultaneously adds a class, including section and/or level change, no refund will be given for the withdrawn (dropped) class and full tuition and fees will be charged for the added course.
• If an enrolled student is called to active military duty, full tuition will be refunded. Fees are not refundable if the activated date is beyond the published refund date.
• In addition to GCCC’s refund policy, all students receiving Federal (Title IV) Financial Aid are subject to a “Return of Title IV Funds” calculation. This calculation is required for students who receive all “W” or “F” grades as assigned at end of term. The “Return of Title IV Funds” calculation involves only the Federal Financial Aid portion of funds received by the student. It determines the amount of federal funds the student and GCCC are entitled to keep based on how long the student was enrolled during the semester. It is possible that GCCC and/or the student will owe federal funds back to the Department of Education regardless of the outcome of the GCCC institutional refund policy. For a detailed summary of Return to Title IV Federal Aid, contact finaid@gcccks.edu or 620-276-9519. Or visit: https://www.gcccks.edu/_resources/pdf/r2t4_summary_and_explanation.pdf

Drop/No-Show Fee

Students who do not attend Face-to-Face or Hybrid classes within the first two (2) scheduled class meetings will be dropped as a No-Show (for non-attendance) and assessed a $50 No-Show fee for each class not attended. Students must login and complete an assignment prior to the refund date for online classes. Students who do not login and complete an assignment are dropped as a No-Show (for non-attendance) and are assessed a $50 per course no-show fee.

100% Refund Periods

(Also applies to Evening and Outreach classes):

• 12 - 16 Week Classes
  Students who officially withdraw are entitled to a full refund of tuition and fees through the second Friday after the start of the class. No refund on tuition and/ or fees is given after this date and the student is responsible for the total tuition and fees incurred.
• 8 - 11 Week Classes
  The 100% refund period for 8-week session is the second Friday after the start of the class.
• 6 -7 Week Classes
  The 100% refund period for a 6-7 week class is prior to the fifth calendar day after the start of the class.
• 2-5 Week Classes
  The 100% refund period for a 2-5 week class is prior to the third calendar day after the start of the class.
• 1 Week Classes
  The 100% refund period for a 1 week class is prior to the start of the class.
• Workshops and Seminar Refunds
  For Business and Industry Institute (B&I), Continuing Education and Community Services (CECS) classes and American Management Association Extension Institute (AMA) classes, refer to brochures for refund policy and times periods.

Refund Appeal Procedure

1. Students wishing to appeal charges on their student account must complete a “Refund Appeal Request” form and return it with appropriate documentation to the Business Office within one week of the official withdrawal being filed in the Registrar’s office in person, by fax or by postmark date.
2. Ruling on the appeal is determined by a committee consisting of representatives from the Business Office and Student Services.
3. The Business Office will notify the student, in writing, of the committee’s decision.

Refer to the Tuition and Fees Refund Policy on the GCCC website.

Payment of Obligations

Students are expected to make prompt payment of all college financial obligations such as tuition and fees, housing, food, special fees, library fines and loans. 

• All existing financial obligations must be paid before enrollment are allowed for the subsequent semester or summer session.
• If a student leaves the College with unpaid accounts, his/her academic records are placed on hold and no academic transcripts are issued until the account is cleared.
• Graduating students must clear all outstanding accounts before any documentation of earned degree(s) are issued.
• Holds are placed on records of students who have defaulted on Federal Student Loans received while attending GCCC. No academic transcripts are issued until the default status is resolved.
• To avoid registration delays a student, relying on financial aid to pay college costs, is responsible for contacting the Financial Aid Office and having all necessary forms and documentation completed before registration.

Refer to the Payment of Obligations Policy on the GCCC website.

Residence Hall Costs

The Residence Hall Contract is a room and board contract. The cost includes actual room rent and food service for meal plans (19 meals per week). This amount is subject to change. Students interested in living in the Residence Halls should apply online through the StarRez portal found on the Residential Life web page. Contact the Residential Life Office at (620) 276-9516 for current costs and additional information.

Textbook Costs

Textbooks are part of student fees that each study pays on a per credit hour basis. The College has partnered with Cengage Learning and most courses have adopted textbooks which are used as an e-textbook online. On-campus students will still go to the Broncbuster Bookstore for their textbooks. If your course uses Cengage texts, you will receive an access code at the bookstore to access your textbooks. Students who are taking classes which do not use Cengage will still need to purchase their textbooks from the Broncbuster Bookstore. Students taking online courses will have their textbooks embedded into the course and may access it through the Canvas course link.

Returned Check Policy

If a check made payable to the College is returned by a bank for any reason, the student’s records are placed on hold until the financial obligations are paid. The student is charged a returned check fee for each returned check.

Refer to the Returned Check Policy on the GCCC website.