Costs

*Tuition and General Fees - The total amount of tuition and credit hour fees are determined each semester by the student’s residency status and number of hours enrolled. All tuition and fees apply to “Audited” classes.

*Special Fees - Certain courses, classes or programs have various additional lab, materials, or other fees. Additional fees can be viewed on-line in the course section information.

*Tuition and fees are subject to change.

Payments/Payment Plans

Payments and payment plans can be made through self-service or the TouchNet tile on OneLogin.

Tuition and Fee Refunds

Students may be eligible for refunds upon filing a “Change of Schedule” form in the Registrar’s Office within the refund periods outlined below.

Refunds are calculated based on the day the official withdrawal is filed in the Registrar’s Office (in person, by fax or by postmark date), not when the student stopped attending class. (Failure to attend or ceasing to attend a class does not constitute an official withdrawal.)

If the College cancels a class, enrolled students will receive a full refund of tuition and fees for that class.

If a student withdraws from a class after the refund period and simultaneously adds a class, including section and/or level changes, no refund will be given for the withdrawn (dropped) class. Full tuition and fees will be charged for the added class.

If an enrolled student is called to active military duty, full tuition will be refunded. Fees are not refundable if the activated date is beyond the published refund date.

Students receiving Federal Financial Aid who completely withdraw from Garden City Community College are also subject to a Return of Title IV fund calculation.

No-Show Fee - Students who do not attend classes within the first two (2) scheduled class meetings will be dropped as a No-Show (for non-attendance) and are subject to a $50 per course drop fee.

100% Refund Periods - (also applies to Evening and Outreach classes):

• 12 or More Week Classes - Students who officially withdraw are entitled to a full refund of tuition and fees through the second Friday after the start of class. No refund on tuition and/or fees is given after this date and the student is responsible for the total tuition and fees incurred. 
• 8 -11 Week Classes - The 100% refund period for 8-11 week classes is the second Friday after the start of class. 
• 6 - 7 Week Classes - The 100% refund period for a 6-7 week class is prior to the fifth calendar day after the start of the class. 
• 2 - 5 Week Classes - The 100% refund period for a 2-5 week class is prior to the third calendar day after the start of the class. 
• 1 Week Classes - The 100% refund period for a 1 week class is prior to the start of the class.

Refund Appeal Procedure

Students wishing to appeal their refund must complete a “Refund Appeal Request” form and return it with appropriate documentation to the Business Office within one week of the official withdrawal being filed in the Registrar’s Office (in person, by fax or by postmark date). Ruling on the appeal will be determined by a committee consisting of representatives from the Business Office, Student Services and Instructional Services.

The Business Office will notify the students, in writing, of the committee’s decision. 

• In addition to GCCC’s refund policy, all students receiving Federal (Title IV) Financial Aid are subject to a “Return of Title IV Funds” calculation. This calculation is required for students who completely withdraw or fail all classes for the payment period. The “Return of Title IV Funds” calculation involves only the Federal Financial Aid portion of funds received by the student. It determines the amount of federal funds the student and GCCC are entitled to keep, based on how long the student was enrolled during the semester. It is possible that GCCC and/or the student will owe federal funds back to the Department of Education regardless of the outcome of the GCCC institutional refund policy.

Payment of Obligations - Students are expected to make prompt payment of all college financial obligations such as tuition, fees, housing, food, textbooks, special fees etc. Payments plans are available as soon as students enroll, and payments can be made electronically through a student’s self-service portal, or by making payments directly to the Business Office or over the phone by call 620-276-9619 or 620-276-9576. Visa, MasterCard, Discover, AMEX, cash, checks, and money orders are accepted payment methods.

• From the Home page of Self Service click on the Icon on the right side (Financial Information). 
• Click on Make a Payment/Set-up a Payment Plan. 
• From One Login click on the Icon “TouchNet.” 
• Either of the steps above will direct you to GCCC’s third party payment software (TouchNet). 
• The first time you login you will have to review and acknowledge GCCC’s refund policy and payment obligation. 
• You will see the options to “Enroll in Payment Plan” or “Make Payment.” 
• Select the term you are wanting to make a payment on or set up a payment plan. Fill out bank account or credit card information, pick the payment plan you would like and submit. 
• You will receive confirmation of your student email account. 
• There is no charge to view your student account or make a payment. You will be charged a $25 fee to set up a payment plan.
• You also may set up an authorized party in TouchNet which will allow a parent, grandparent, etc., to make a payment, set up a payment plan or see transactions posted to your account. 
• Transmitted financial aid and scholarships will not be applied to your Student Account until after the certification date for that term. Your bill will not be accurate until disbursement of aid has been processed.
• You can also enroll in electronic refunds through TouchNet by clicking on the icon at the top “Refunds.”

All existing financial obligations must be paid in full, or on a payment plan with no default before enrollment will be allowed for the subsequent semester or summer session. Exceptions may be considered by submitting an application for an exception of the payment obligation policy to the Vice President of Administrative Services/CFO.

Except for students receiving Title IV/Federal Financial Aid, if a student leaves the college with unpaid accounts, the student’s academic record will be placed on hold and no academic transcripts will be issued until the account is cleared.

Graduating students must clear all outstanding accounts before any documentation of earned degree(s) is issued. To avoid registration delays a student, relying on financial aid to pay College costs, is responsible for contacting the Financial Aid Office and having all necessary forms and documentation completed before registration.

Residence Hall Costs - The Residence Hall Contract is a room and board contract. The cost includes actual room rent and food service for meal plans (19 meals per week). This amount is subject to change. Students interested in the Residence Halls should apply online through the StarRez portal found on the Residential Life web page. Contact the Residential Life Office at (620) 276-9516 for current costs and additional information.

Textbook Costs - Textbooks are part of student fees that each study pays on a per credit hour basis. The College has partnered with Cengage and most courses have adopted e-textbooks or digital courseware. If your course uses Cengage e-textbooks or digital courseware, you will access those resources through your Canvas course link: you do not need to purchase a textbook or access code from the bookstore. Students taking online courses will have their e-textbooks embedded into the course and may access them through the Canvas course link. Students can identify which texts will be used by searching for courses at the Broncbuster Bookstore website. If the text publisher on the website is listed as “Cengage” and/or the text purchase is listed as “Optional,” the e-book will be provided for you in your Canvas course with no additional purchase needed. Students who are taking classes which do not use Cengage resources will still need to purchase their textbooks.

Transcripts - A fee of $7 is charged for each official transcript requested. Faxed transcripts may be requested; however, these are considered Unofficial. Transcripts are issued only on the student’s written request and after the appropriate transcript fee is paid. Transcripts may be requested online at http://www.getmytranscript.com. Those who desire to transfer to another institution of higher education should request the Registrar’s Office to forward the transcript directly to the admissions office of the institution they plan to enter. Official transcripts received from other institutions cannot be released to any individual or institution. Transcripts are sent by Federal Express only if an authorized account number is provided or if payment is made in advance to cover each transcript fee and actual express/shipping costs. Transcripts issued to the student are marked “Issued to Student” and are not considered to be official transcripts.

Records on Hold - Except for student receiving Title IV/Federal Aid, if a student is delinquent on an account to the College, including but not limited to unpaid tuition and/or fees, unpaid housing contracts, non-return of scholarship books, non-returned athletic equipment or clothing, unpaid library fines or non-returned books or unpaid class supplies, a “hold” placed upon the student’s record by the College official in charge of that area. The record will only be sent by the Registrar’s Office with written authorization from the official who originally requested the hold that the obligation has been cleared or paid.

Returned Payment Policy - If a payment made to GCCC is returned by a bank for any reason, the student is charged a $20.00 returned fee for each returned payment.