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Identification Cards - During enrollment periods, the College will issue (or update) a photo identification card for all students. It is recommended that a new identification card should be issued to all new and returning students at no costs, if the old identification card is turned in. A driver’s license or state identification card must be presented to obtain a GCCC identification card. Upon payment of fees, the I.D. card will be validated for the semester. The cards are available in the Broncbuster Bookstore on the upper level of the Student Center Building. Students are requested to always carry the I.D card to take advantage of several activities and events free of charge. The I.D. card entitles the student to the following:
- Admissions to Lecture Series, Student Government Association activities, home athletic events and drama and musical presentations sponsored by the College.
- Copies of each issue of the College magazine and newspaper.
- A vote in all College elections such as Student Government offices and College royalty contests.
- Materials and the use of other services at the Saffell Library.
- Checking out games/game equipment and other services in the Beth Tedrow Student Center.
- Entry to the College cafeteria for those who have contracted for meals.
- Discounts at various area businesses.
Additional privileges and services are currently being developed. Lost I.D. cards should be reported to the Department of Campus Safety in the SCSC building. Duplicate cards may be obtained for a nominal charge in the Broncbuster Bookstore.
Disability Services - All students are provided with a quality education and equal educational opportunities. The College works to comply with legal requirements to ensure the requirements do not discriminate or have the effect of discriminating on the basis of a student’s known and adequately documented disability. Requested changes shall not be if require alteration of essential elements of the program or directly related licensing requirements or would result in undue financial or administrative burdens.
Tuberculosis Testing - In accordance and compliance with the TB Risk Assessment Law (Kansas Statute K.S.A. 65-129e), all Garden City Community College students who have traveled, resided in for more than three months, or were born in any country where Tuberculosis (TB) is endemic as identified by the Centers for Disease Control and Prevention must provide TB test results prior to attending classes/completing enrollment. Any student who is not in compliance with the applicable State of Kansas Statute is not eligible to attend classes or enroll for classes or obtain an official academic transcript or records until the student is compliant with the requirements. All students must complete the Tuberculosis Screening Questionnaire and if required, obtain a completed/approved Certificate of Health Form from the Finney County Health Department or other approved Health Care Provider.
Verification of Enrollment - Students needing verification of enrollment for the current semester should present forms to the Registrar’s Office after classes have been in session for at least one week.
Student Records - A student has the right to inspect and review all official records, files and data directly related to the student, including material incorporated into each student’s cumulative record folder, and intended for College use or to be available to parties outside the College or school system, and specifically including, but not necessarily limited to: identifying data, academic work completed, level of achievement (grades, standardized achievement test score), attendance data, scores on standardized intelligence test, aptitude, psychological tests, interest inventory results, health data, family information, teacher or counselor ratings and observations and verified reports of serious or recurrent behavior patterns.
Students will be granted access to their personal College records within a period of 45 days after the request. No records pertaining to the student shall be removed from the office where they are maintained. Students shall have an opportunity for a hearing to challenge the content of their College records, to ensure that the records are not inaccurate, misleading, or otherwise in violation of the privacy or other rights of students and to provide an opportunity for correction or deletion of any inaccurate, misleading or otherwise inappropriate data contained therein.
No personal College records of a student will be released to any person or agency outside the institution without the written consent of the student. A form shall be provided by the College for this purpose.
Collection of personally identifiable data specifically authorized by federal law shall not include information (including social security numbers) that would permit personal identification of students.
Student’s Privacy Rights - Official records are released only with the student’s knowledge and written consent in keeping with policies of the American Council on Education and the Family Educational Rights and Privacy Act of 1974 as amended, with the following exceptions:
- School officials within the educational institution who have legitimate educational interests.
- At the student’s request, officials of schools at which the student intends to enroll.
- The Comptroller General of the United States, the U.S. Dept. of Education Secretary, the administrative head of the education agency or the educational authorities.
- In connection with a student’s request for or receipt of financial aid as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid.
- If required by a state law requiring disclosure that was adopted before November 19, 1974.
- Organizations or educational agencies conducting legitimate research, providing no personally identifiable information about the student is made public.
- To parents of an eligible student who claim the student as a dependent; and proof of which has been provided by means of income tax returns.
- To comply with a judicial order or a lawfully issued subpoena.
- To appropriate parties in a health or safety emergency.
- Directory information designated by the educational institution:
- Name
- Address
- Telephone listing
- Date and place of birth
- Major field of study
- Classification
- Participation in officially recognized College activities
- Sports - weights and height of athletic team members
- Dates of attendance
- Degrees or certificates earned
- Awards received
- Most recent previous educational institution attended
- Photograph
- Email Address
The College will publish Directory Information, collectively or individually, UNLESS a student notifies the Registrar in writing to the contrary within ten (10) days of the semester in which the initial enrollment is made. If the student makes such notice all directory information will be withheld from publication.
Students may file a complaint with the U.S. Department of Education if they believe their rights under this law have been violated and efforts to resolve the situation have not proved satisfactory. Complaints should be addressed to: Director, Family Compliance Office, U.S. Dept. of Education, 400 Maryland Ave., S.W., Washington, D.C. 20202-4605.
Copies of the complete student records policy may be obtained on request from the Registrar.
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