Academic Student Policies and Procedures

Refer to GCCC website for all policy information.

The Student and Academic Decisions - Academic decisions are made by faculty members, division leaders, Dean and Vice Presidents. If a student believes an academic decision is unfair, they may meet with the above personnel, who will review the complaint and render a final decision.

Student Responsibilities - Those enrolling for College credit at GCCC are considered adults and expected to assume responsibility for the following:

1. Planning a semester schedule or course of study and completion of all course requirements. Instructors, advisors, and administrators will give advice. The College catalog and supplementary bulletins are authoritative sources of information on academic matters. 
2. Voluntary consultation with counselors on adjustment difficulties, vocational and professional aptitude and planning as well as personal problems pertaining to a College career. 
3. Attending classes regularly. 
4. Observance of all College regulations specified in the College catalog, Student Handbook, Residential Life Handbook, the Student Athlete Handbook and other information bulletins.

Residency - Kansas Community Colleges are funded in part through taxes paid by Kansans. Therefore, the Kansas Board of Regents specifically states that students eligible for in-state tuition rates must have been bona fide residents of the state for six continuous months or more. A student can be a resident of only one state. If a student leaves the state and claims residency elsewhere, they forfeit residency in Kansas regardless of the time spent out of the state. Inquiries about appeals, exceptions or affidavits of residency should be made to the Registrar. Refer to the College catalog for further information or clarification.

Updating Student Information - Students needing to change their recorded information such as a name, address, or social security number, must complete a “Student Data Change Form” at the Registrar’s Office. A name change requires a copy of:

• Marriage (License) Certificate. 
• Filed court document; OR 
• Driver’s license and social security card.

Changing an erroneously reported social security number requires a copy of the official social security card.

Advanced Standing Credit - Advanced standing implies that credit will be granted for specific courses in which certain requirements or standards have been satisfactorily completed from external sources. These external sources may include: proficiency examinations, military credits, national standardized examinations, Kansas Technical Schools, competency-based programs, correspondence courses and departmental course challenges. A maximum of 30 credit hours may be accepted by this method. (Credits transferred from regionally accredited universities/colleges are excluded from this classification; total hours applicable to fulfilling degree requirements from advanced standing and/or transfer cannot exceed 48 semester hours). Advanced standing credit will not count for the 16-credit hour residency requirement. All external credit requests must be approved by the College Registrar. The source will also be listed on the transcript.

In most cases, a processing fee is required, and the student will be notified at the time of evaluation the amount of the charge. Credit will not be awarded if:

1. A student has previously received a grade in the course. 
2. A student has previously received a grade in a higher content level course. 
3. A student has been awarded credit through other non-traditional programs in areas containing the same content.

The credit by Examination Program is administered through the Mary Jo Williams Assessment Center, located in the SCSC.

Add/Drop Policy and Procedure - Once a student has completed registration, the only way to modify the class schedule is through the add/drop procedures (Change of Schedule form) adopted by the College. Any student who wishes to modify their schedule should immediately go to the Registrar’s Office for instructions.

Adding Classes - Students wishing to add (a) class(es) during the first (5) days of each semester may do so with the advisor’s signature only. The student must secure a Change of Schedule form from the Registrar’s Office or their advisor, obtain the advisor’s signature, and return the completed form to the Registrar’s Office for processing.

After the fifth (5th) day of the semester, in addition to the advisor’s signature, students must also obtain a signature from the instructor(s) involved before returning the completed form to the Registrar’s Office. In addition, after the published 20th day of classes for a given term (or 25% of class meetings for non-standard classes), the signature of the appropriate instructional administrator is required before the Registrar’s Office will process the Change of Schedule form.

If a class has reached maximum enrollment and the class is “closed”, the student has the option to be placed on the waitlist (if available) for the class. If a space becomes available in the class, the student, instructor, and the advisor will be notified. The student will have four (4) days to respond and accept the space for enrollment. After four (4) days the student will be removed from the waitlist.

Dropping Classes - Students wishing to drop (a) class(es) during the first five (5) days of each semester may do so within the Self Service portal. After the fifth (5th) day of the semester, in addition to the advisor’s signature, students must also obtain a signature from the instructor(s) involved before returning the completed form to the Registrar’s Office. Courses dropped prior to the published 20th day of classes (certification day) for a given term (or 25% of class meetings for non-standard classes) will not be recorded on the student’s transcript. After the certification date, officially dropped courses will appear on the transcript with a grade of “W”. Dropping courses is allowed only until 75% of course completion. After the last date to withdraw, students who do not officially drop (withdraw) from a class will receive the grade recorded by the instructor. Students may appeal to the Academic Review Committee.

Auditing a Class - Students may choose to audit classes; no credit nor any grade will be assigned to audited courses. Regular tuition and fees will be charged. Students must declare their intention to audit at the time of enrollment and the option cannot be changed once the class begins. A course originally audited cannot later be converted to a graded or Pass/Fail basis.

Advisement - Students are assigned academic advisors based on the program of study declared on the student’s application for admission. Deciding or exploratory students are assigned an advisor in the Salmans Advising Center. Advisors will assist students in developing a plan to meet their educational goals, selecting courses, and monitoring academic progress as well as making appropriate referrals to programs that will help the student meet their educational goals. An advisor’s approval is required for enrollment and schedule changes. Students can change their advisor by completing a Reassignment of Advisor form. Advisor changes may be subject to approval by the Director of Advising. Students are responsible for consulting with their advisor on the development of their educational plan and the completion of the coursework required to meet their educational goals. It is essential that students meet with their academic advisor several times throughout a semester to review their educational progress.

Changing Advisor or Intended Major - Students may change advisors or majors before the 20th day of classes each semester by completing a Reassignment of Advisor/Change of Major form available in the Advising Center or the Registrar’s Office. Signatures of the previous and new advisor must be secured before the change form is brought to the Registrar’s Office.

Attendance Policy - Students are expected to be regular and punctual in attendance of all classes. Regular class attendance is necessary for student success. Excuses for absences are not issued. The College will inform instructors of special circumstances which make an absence necessary. There is no officially recognized system allowing a certain number of absences before a student’s grade is affected. Those representing the College in any capacity necessitating absence from class should obtain assignments from instructors and submit them prior to the absence or as directed by each instructor. Instructors will be provided lists of participants in College activities.

Procedures - Punctual attendance at all scheduled classes is regarded as integral to all courses and is expected of all students. Each faculty member will include attendance guidelines within the course syllabus. Students will be responsible for knowing and adhering to those guidelines. Penalties for excessive absences may include a grade reduction. It is the student’s responsibility to obtain class materials missed because of absence. The matter of excessive absence and the way it affects a student’s grade is to be determined by the instructor, who, in turn, should be guided by Department guidelines where applicable. For example, some Departments that offer curricula requiring structured clinical instruction have more strict attendance requirements. Students who are under obligation to participate in jury duty, a generally recognized religious observance, or activities where they are required to represent the College must give notice to the faculty member in advance of the observance. If there are questions regarding whether a religious holiday is recognized or an activity is College-sponsored, students should contact the Vice President for Instruction. Such students shall be afforded the opportunity to independently do coursework or work of equal value for the day(s) the event was scheduled and take a scheduled exam at an alternate time determined by the instructor. Failure to provide timely written notice may result in the loss of this opportunity. Students should be aware that the quality of their learning experience may suffer because of their absence if coursework is not made up.

Students should be advised in the course syllabus, outline, or other handout of attendance requirements and how attendance relates to grading. Valid grading practice may vary from class to class, but the need to communicate whether grading practices apply is imperative in all classes. Attendance requirements relative to students’ grades should be reasonable, capable of being supported by the department or division, and able to withstand review if protested by a student. Instructors should maintain adequate student attendance records to document student grades reflecting attendance considerations. Federal guidelines for financial aid require instructors to be able to give a student’s last date of attendance. For all other absences, authorization of excuse is the province of the individual faculty member and subject to the standard appeal process. If students receive benefits from a government agency, they must follow any policy the specific agency stipulations. Lack of attendance may affect financial aid.

Attendance Guidelines:

1. Consistent attendance at Garden City Community College is encouraged.
2. The student is responsible for contacting each instructor regarding an absence.
3. GCCC supports the right of instructors to recommend withdrawal prior to the published withdrawal date or to fail any student whose absences are excessive in the opinion of that instructor.

College Sponsored Activity Absence:

1. The student must notify the instructor prior to the absence. 
2. The student must obtain assignments prior to the absence.
3. The student and instructor must establish a due date.
4. The student must submit completed assignments by the due date.
5. Coaches or sponsors will provide a list of participants to instructors prior to the activity. 
6. If these criteria are met, coursework will be accepted. 
7. Dual credit students will follow the same criteria.

Student Credit Hour Load - The academic year consists of a fall and a spring semester, each 16 weeks. One three-week, one six-week and one two-week summer session is also available. Academic and technical credit programs are offered on semester credit-hour basis. One hour of credit is earned for each hour per week a student attends class every semester. Laboratory classes require additional time under an instructor’s supervision. Approximately two hours of study time is recommended for each hour of classroom activity. Fifteen hours of College credit is considered a standard semester load. Students may discuss with their advisors and the appropriate Vice President their desire to carry more than 18 hours a semester. Permission to enroll in over 18 hours per semester may be granted by the appropriate Vice President. The average course load for the combined summer sessions is suggested to be 12 hours or less.

Placement Assessment - GCCC has adopted multiple placement measures to help students select the most appropriate English, Reading and Math courses for their educational goals. Earning a degree from GCCC requires the successful completion of a series of communication and math courses. There are mandatory prerequisite skills for access to these courses because we want to set up students for success. Developmental course work is intended to prepare students with the academic skills necessary to succeed at the College level. The placement guidelines below determine if the student is prepared for success in the required English, reading, and math courses.

• Students who provide high school transcripts with a graduation date within the last three (3) years are encouraged to use their cumulative high school GPA instead of placement exams. 
• Students who have completed the GED (Version 2014) within the last three (3) years are encouraged to use their GED scores instead of placement exams. 
• Students may also use ACT or SAT scores that are within the last three years for placement. 
• Students who have graduated from High School or completed their GED more than three (3) years ago will need to take the ACCUPLACER placement test.

Please contact the Mary Jo Williams Testing Center in the Student and Community Services Center (SCSC) to arrange for testing.

Enrollment - Enrollment begins well in advance of the beginning of each semester and summer session. Currently enrolled students are given the opportunity to select classes before enrollment is opened to new students. Enrolling early is highly recommended for students to secure a satisfactory class schedule. Late enrollment may cause scheduling difficulties because of closed classes. Enrollment for the summer begins in March and fall semesters begins in April. Enrollment for the spring semester begins in November. Exact dates for the start of these enrollment periods are listed in the calendar https://www.gcccks.edu/academics/academic_calendar.aspx, in the Student Handbook and on the College web site.

Class Cancellations - During the registration process, all course sections offered are reviewed to see if there is sufficient enrollment to justify the class. If a class is cancelled, students are contacted by mail if there is sufficient time before the end of the registration period to adjust their schedules. If a section is cancelled too late for mail notification, attempts to contact students are made by students’ GCCC e-mail or by telephone and a sign is posted be the scheduled classroom door.

Examinations - Students absent on the day of an announced examination may be permitted to make-up the exam at the discretion of the instructor. Final examinations at the end of each semester are required for all students. In case of an emergency, such as bereavement or hospitalization, a student may be permitted to deviate from the schedule of examinations with permission from the appropriate Vice President. The academic calendar for the entire year is printed in the calendar https://www.gcccks.edu/academics/academic_calendar.aspx as well as in each semester’s course schedule and on the GCCC main website. Students should refer to the schedule prior to making travel arrangements so that there will be no conflict with the final exam schedule.

Course Withdrawal Appeal Process - Students may appeal to the Academic Review Committee within two (2) weeks of the Last Day to Withdraw. The appeal form is available in the Registrar’s Office. Students can appeal by following the steps below:

1. Students wishing to appeal the Last Day to Withdraw must complete a “Course Withdrawal Appeal Request” form and return it to the Dean of Student Services within two weeks of the Last Day to Withdraw from classes. 
2. The Dean of Student Services will forward all appeals to the Academic Review Committee which are comprised of three members of Student Services. 
3. The Academic Review Committee will meet to review and approve or deny the appeals and the Dean of Student Services will notify students of the outcome. 
4. If the request is approved, the Dean of Student Services will notify the Registrar in writing. The Registrar will withdraw the student the class(es) in question and issue a ‘W’ (withdrawn) for the class(es). If the request is denied, the student will receive the grade for the class that the instructor records. 
5. The Dean of Student Services, Chair, for the Academic Review Committee will notify the student, in writing, of the committee’s decision. The decision of the committee is final.

Complete Withdrawal from College - Students who find it necessary to withdraw from all classes for the remainder of the semester must meet with a counselor in the SCSC Building. Completing this process helps the student avoid future holds on records by returning materials and clearing up discrepancies. Instructors cannot withdraw a student who has stopped attending. Students who do not process a Complete Withdrawal will receive an “F” for those classes still enrolled, and that grade will be entered on the transcript. Students receiving any type of financial aid are recommended to also complete an exit interview with a financial aid staff member. After the last date to withdraw, students who do not officially drop (withdraw) from a class will receive an “F” for that class. Students may appeal to the Academic Review Committee to receive a withdraw by following these steps:

1. The Student will receive an appeal form which must be filled out and returned to the Dean of Student Services. 
2. The decision of the Committee will be considered final. If the request is approved, the student will be withdrawn from the class in question and receive a “W” for the class. If the request is denied, the student will receive the grade for the class that the instructor records.

Students wishing to appeal the last day to withdraw must complete a “Course Withdrawal Appeal Request” form and return it to the Dean of Student Services with appropriate documentation within two weeks of the last day to withdraw.

Grading System - Faculty members have the responsibility for grading. Evaluation of student learning must be documented.

Procedures: Grading scales/criteria that are used must appear in the course syllabus, so students know what is expected and how to accomplish the objectives for the course. Final grades are due in the Registrar’s office shortly after the end of a semester, on dates established by the Registrar.

During the last week of each semester, comprehensive final exams of other educational or evaluative events are expected for all courses, with certain exceptions (labs, fieldwork, and practicums, private lessons, and others as determined by the Vice President for Instructional Services).

All final exams are to be given at the date and time indicated on the final exam schedule. Exceptions must first be cleared with the Dean of Academics or Dean of Technical Education & Workforce Development.

Grades are reported to the office of the Registrar at the end of each semester. Grades are reported by letter only. No plus or minus values are recorded. The scale of grades and grade points is as follows: 

GRADE POINTS PER CREDIT HOUR

Note: An “I” grade indicates the instructor’s and College’s willingness to assist the student in completing course assignments independently and to ultimately award a grade. It should be assigned only to students passing the course and who are near the end of the semester when independent completion of course requirements is probable and achievable. The instructor will not automatically record an incomplete; the student must petition the instructor before the end of final examinations. Course requirements must be completed by the end of the next full semester, or a failing grade will be assigned. A contract signed by the instructor and the student must be submitted to the Registrar’s Office for an incomplete grade. A “CR” or “P” grade indicates that the student has received credit for the course, but the grade is not calculated in the grade point average. The hours do count for graduation.

At the end of each semester, faculty will report final grades through the college-recognized system. Every instructor is responsible for accurate grade reporting and submitting them by the deadline listed in the instructions. Instructors needing to change a final grade (e.g. an incomplete grade of correcting an error) will need to submit a Change of Grade Request Form to the Registrar’s Office. Grades are not distributed to students through the mail. Grades are posted to the internet via the College website. Due to financial aid audit requirements, the following procedures are implemented: Student grade records and attendance records must be kept for five (5) years. Through the college-recognized system, instructors note the last date of attendance for students. This date needs to be as accurate as possible.

Calculating Grade Point Averages - The College grades on a four-point system. A is four points, B is three, C is two, D is one and F, I and W grades are zero points. In figuring grade point averages, use the letter grades for each course and translate them into grade points from the scale. Then multiply this number by the number of credit hours for each course. Thus, an “A” in three-hour course equals 12 grade points, and a “C” in five-hour course equals 10. When this is done for each course taken for a letter grade, add the total number of grade points and divide by the total of enrolled letter graded hours, to determine the grade point average. Remember to include all courses, except those taken for pass/fail, audit of withdrawals.

Credit/Pass Grades - A “CR” or “P” grade indicates a student has received credit for the course, but the grade is not calculated in the grade point average. Credit/Pass grades are counted as a “C” for athletic eligibility purposes. The hours do count for graduation. A “CR” grade is assigned for credit in courses for which no letter grade is given such as seminars, workshops, or similar experiences. Credit by exam program credits is usually designated by this notation.

Pass/Fail Policy - The student must declare their intention to enroll for pass/fail at the time of the enrollment, and the option cannot be changed once the class begins. Regular tuition and fees will be charged to a student who enrolls for the pass/fail option in a class. Students may enroll in certain courses under the Pass/Fail option. Under this option, an earned grade of A, B, C or D will be recorded on the transcript as “P” for passing. A grade of “F” will be recorded as “F” for failing. Grades recorded as “P” will not be counted in calculation grade point average, but “F” grades will be counted in the calculation. The following conditions apply to students choosing this option:

• Courses that cannot be taken Pass/Fail are as follows:
  • General education requirements, with the exception of activity courses.
  • Courses required in the major field of study.
• Advisor approval is required before a student chooses the Pass/Fail option.
• A student must indicate the Pass/Fail option at the time of registration, and the option cannot be changed once a class begins.
• A course originally completed under the Pass/Fail option cannot later be converted to a grade.
• A student may enroll in only one Pass/Fail course per semester.

Note: Some university/college scholarship committees and honor societies do not accept the Pass/Fail grading system grade point averages and may convert grades of “P” and “CR” to a letter grade of “C” or in some other way penalize the student. Students planning to seek admission to a professional school, i.e., medical, veterinary medicine, physical therapy, etc. should contact potential universities for the specific policy regarding pass/fail and credit by examination experiences.

Incomplete Grades - Due to extenuating circumstances, if a student has not completed all requirements of a course, the instructor may issue an Incomplete “I” grade at the end of the semester, giving the student additional time to complete the requirements. The instructor will not automatically record an incomplete; the student must petition the instructor before the end of final exams. A contract for an Incomplete Grade, available from the Registrar’s Office, is required.

The student and the instructor must agree on conditions by which the requirements will be met and the contract for an Incomplete “I” grade must be completed and attached to the instructor’s final grade sheet. The instructor must issue a Change of Grade Request form before the “I” grade can be removed, and a letter grade entered on the transcript. The “I” grades will be converted to “F” grades if requirements have not been met by the Friday prior to finals week of the following semester.

Independent Study Courses - In exceptional circumstances the College may approve offering an existing course on an independent study basis (i.e. student must have the course to graduate that semester, and there are not sufficient other students to warrant offering a regular class section). The student will need to obtain the approval of the Vice President for Instructional Services before being allowed to register. Contact Registrar Office for appropriate form.

Posting Grades - The public posting of grades, either by student name, institutional student identification number, or social security number is a violation of Federal Education Rights and Privacy Act (FERPA) and is restricted by the College. Even with names obscured, numeric student identifier numbers are considered personally identifiable information. The student may obtain the grade for a particular course by individual discussion with the instructor; via Self-Service; or by self-addressed, postage-paid envelope/postcard with identifying information pertaining to the course number and section to be given to the instructor for mailing. Grades are entered into the computer for processing, and the student must wait until grades are posted on Self-Service to view final grades.

Repetition of Courses - Repeating a course taken at GCCC for which credit has already been earned will cancel the grade and the credit previously awarded for that course; however, a record of the prior course will continue to appear on the transcript. Only the grade and credit from the most recent repeat of the course will be used when computing the grade point averages. When a student has withdrawn from a repeated course, the transcript entry indicates “W” and the most recent letter grade (A, B, C, D, F) is used for the GPA calculation. If a course taken at another institution is repeated at GCCC, the grades will be averaged, not cancelled, to compute the GPA.

Grade Changes - Grade change forms are submitted directly to the Registrar’s Office by the instructor who taught the course. A failing grade will not be changed to a passing grade without the signature of the appropriate instructional administrator. The student will receive a copy of the grade change form as notification that the process has been completed. Grade change requests must be submitted to the Registrar’s Office within one semester of the student’s initial enrollment in the course.

Academic Probation Process - The expectation is that students will perform at a level academically that progresses toward degree. A minimum of a 2.0 GPA is required for graduation. Students whose grades do not reflect a 2.0 GPA or better are not making satisfactory progress toward graduation. These students will be placed on academic probation or will be academically dismissed. Students must complete a minimum of 12 credit hours at Garden City Community College before being evaluated under this policy.

Academic Warning

This is a warning to students that their Cumulative GPA has fallen below a 2.0. These students will have the following restrictions:

• Students who were enrolled in 12 hours or more during the previous Fall or Spring semester will be limited to 12 hours of enrollment for the Fall or Spring semester or 6 hours in the Summer Session they are on academic warning and on campus students may take no more than one online course. Suggestions for advisors: The student should retake at least one course in which they received a D or F. 
• Students who were enrolled in less than 12 hours during the previous Fall or Spring semester will be limited to 9 hours of enrollment for the Fall or Spring semester or 6 hours in the Summer Session they are on academic warning and on campus students may take no more than one online course. Suggestions for advisors: The student should retake at least one course in which they received a D or F. 
• Students will receive grade monitoring by their academic advisor. The advisor will contact the student throughout the semester regarding their progress and offer support as needed.

Academic Probation

This is a warning to students that their GPA has continued to stay below a 2.0 for more than one semester. Students on Academic Probation will have the following requirements:

• Students who were enrolled in 12 hours or more during the previous Fall or Spring semester will be limited to 12 hours of enrollment for the Fall or Spring semester or 6 hours in the Summer Session they are on academic warning and no online courses for on campus students. Students who are fully online students will be limited to 3 courses (no more than 9 hours). Suggestions for advisors: The student should retake at least one course in which they received a D or F. 
• Students who were enrolled in less than 12 hours during the previous Fall or Spring semester will be limited to 9 hours of enrollment for the Fall or Spring semester or 6 hours in the Summer Session they are on academic warning and no online courses for on campus students. Students who are fully online students will be limited to 2 courses (no more than 6 hours). Suggestions for advisors: The student should retake at least one course in which they received a D or F. 
• Students will be required to enroll in PCDE-001 Project Success I and meet with their Academic Advisor by the end of the first week of classes to make an academic plan. If classes have already started, then students are required to meet with the Academic Advisor within one week of their enrollment. Failure to meet with their Academic Advisor during the first week could result in the student being removed from their courses. The student must complete the requirements for PCDE-001 Project Success.

Academic Dismissal Appeal Process - An appeal process is available to any student placed on Academic Dismissal. During the appeal process, a student is not allowed to enroll at GCCC. All appeals must occur in the following manner by the deadline specified in the Academic Dismissal letter or as indicated by the Dean of Student Services:

1. The Application for Reinstatement must be completed, signed by the student, and submitted to the Dean of Student Services. 
2. The student must also submit a signed letter of appeal with an explanation of the extenuating circumstances, such as personal illness/injury, critical family illness or other situations of sufficient severity that may have adversely affected academic performance. This letter must also state the conditions that indicate a plan of improvement. 
3. Two letters of recommendation must be mailed directly to the Dean of Student Services. The letters can come from College faculty or staff, an academic advisor, or work supervisors. One letter of support may come from a family member. 
4. If the reason is personal illness/injury, a medical verification form must be completed by a physician. This form is available from the Dean of Student Services. 
5. The student must provide a degree audit from an academic advisor. 
6. College transcript(s) must be submitted to Admissions Office.

The items listed above will be given priority if received in the office of the Dean of Student Services by:

• June 1 for Summer enrollment 
• August 1 for Fall enrollment 
• November 1 for Spring enrollment

Dishonesty on any of the materials submitted to the Academic Review Committee is considered grounds for denial of reinstatement or admission to Garden City Community College.

The Academic Review Committee may schedule a hearing and will notify the student of the hearing date, time, and place. The student must be present at such hearing. The Committee shall either (1) readmit (admit) the student and allow enrollment in the upcoming session or (2) deny the student’s request to be readmitted or admitted. A student’s failure to appear at the hearing waives the student’s right to appeal for that specific term of appeal.

Students who have been academically dismissed from any other post-secondary institution prior to seeking admission to GCCC, must present the same information listed above to the Dean of Student Services by the priority deadline date set.

If readmitted, the student will be placed on Academic Probation for the first semester of enrollment and must meet the conditions for academic good standing thereafter. Students whose appeals of dismissal are denied by the Academic Review Committee may appeal directly to the Vice President for Instruction or designee. Such appeals must be made in writing to the Vice President for Instruction within one working day following denial by the Committee. Decisions by the Vice President for Instruction are final. If a student does not appeal or is denied readmission for one semester, students have the right to appeal at a future date. The appeal process must be completed by the priority dates specified for the semester in which the student wishes to enroll.

The student seeking readmission to the College at a future date is solely responsible for knowing and meeting deadlines for the subsequent appeal. Students transferring from another college are reminded that enrollment is not official until all records are complete and official transcripts are submitted to the Admissions Office.

Reinstatement after dismissal from Garden City Community College or if a student is transferring to GCCC who has been dismissed from another institution is neither automatic nor guaranteed. A student may be reinstated only if clear and convincing evidence of probable academic success is provided.

Academic Renewal

The College permits students to petition for academic renewal on one semester’s course work completed at least five years prior to current enrollment. A student eligible for consideration may apply for Academic Renewal by petitioning the Registrar’s Office according to the following guidelines:

1. Course work at Garden City Community College must have been taken five or more years prior to petitioning for renewal. None of the credits completed in the semester for which renewal is petitioned will count toward a degree.
2. At the time of petitioning for Academic Renewal, the student must have completed a minimum of 12 credit hours within the previous two years with an earned GPA of at least 2.0 at GCCC. 
3. A petition for Academic Renewal will not be considered if a degree has been earned subsequent to the semester in question. 
4. All course work will continue to appear on the transcript but the grades earned in the renewal semester will not be included in the student’s GCCC cumulative GPA. 
5. This policy refers to GCCC only. A student transferring from or to another institution will have to follow the other institution’s policy. 
6. Academic Renewal will be granted for only one semester. 
7. Granting Academic Renewal does not affect or alter a student’s record for financial aid awards or for athletic eligibility.

Credit Transferred from Other Colleges/Universities

GCCC accepts appropriate credits earned from a regionally accredited College or University and may permit up to 45 semester hours of transfer course work toward an Associate Degree.

Graduation Rate - The four-year completion or graduation rate for students who entered Garden City Community College fall 2017, 2018, 2019, and 2020 as first-time, full-time, degree-seeking students was 41%. The four-year successful transfer-out rate for other students (non-graduates) in the same cohort groups was 23%. The persistence rate accounted for 64% of the four-year cohort groups. (2023-24 Graduation Rate Survey)